I work part time at
a university library,
so I think a little bit about the roles the library fulfills for
the university and the cost the university pays the library to
provide services.
The traditional library roles
as cataloger and archiver of scholarly research
are anachronistic. Nearly all of our scholarly journal
subscriptions are online,
and we download catalog records for most of the
books we purchase.
The library continues to spend a large portion of its budget
maintaining its book collection, but it is likely that in
the near future services like "Google Books" may offer subscription
services for institutions to access e-books online.
Like most research libraries Auburn's has sought
out new roles to fill for the university.
First,
a large part of the main library building's space has
been cleared of books to make room for
a media and digital resource lab, learning commons, and coffee shop.
Second, the library has developed
a digital library for
online collections
of scanned historical material, and university intellectual property
like electronic theses and dissertations.
Finally, the library web site
has evolved to be a better gateway to the online databases we subscribe to.
In many ways the
library budget and personnel structure
continue to reflect the library's past rather than its future.
In 2008-2009 Auburn University Libraries spent a total budget
over $12.76 million - about the same as the school of pharmacy,
about 10% less than the college of education, and more than
human sciences and forestry combined.
Over $7 million of the library's $12.76 million budget paid salaries,
and only about $5 million paid for books, journals, and database
subscriptions.
For every $1.00 the university pays for books and journals,
Auburn pays the library $1.40 in salaries to take care of that book.
An overhead of $1.40 for every $1.00 of investment in materials
gives a sense of the library's finances,
but we can achieve a better understanding if we dig a little
deeper into the budget.
First, the library employs over 12 reference librarians whose primary
job is to help students and faculty at the reference desk,
so the university invests $1 million or so in salaries to provide
a reference desk. Library staff and student employees are also
responsible for opening and closing the three campus library buildings,
so we can say the university pays at least
$1 million a year to manage that space.
We can also set aside $1 million for the systems department
and software subscriptions to maintain the library web site,
MDRL media computer lab, and computer network.
Finally, about $1 million in salary goes to the dean's office.
After subtracting $4 million from the salary budget for reference
and keeping the library buildings open the library now has $0.60 overhead
for every $1.00 spent on books, journals, and databases: $3 million in
salaries for $5 million in materials.
That looks better at first, till we remember that over 70% of the
materials budget pays for online journal and database subscriptions,
so $3.5 million of the materials budget pays for online resources,
and at most $1.5 million pays for books and other physical materials.
The library staff is divided so that approximately $1 million of salary
supports the $3.5 million in electronic materials,
and $2 million in staff supports the $1.5 million physical material budget.
| Service | Annual Salaries |
| Reference Desk | $1 million |
| web site, computer support, and MDRL | $1 million |
| Library Buildings | $1 million |
| Dean's Office | $1 million |
| support for $1.5 million physical material budget | $2 million |
| support for $3.5 million e-resource material budget | $1 million |
Obviously these numbers are all back of the envelope -
I don't have access to the real books.